D 128.10. 1. The ordinary visitation of a dependent monastery is the responsibility of the abbot of the founding monastery, acting either personally or through others.
D 128.10. 2. The visitation of a dependent monastery by the Congregation is to be undertaken only when requested by the abbot of the founding monastery, by the quasi-chapter of the dependent house with the approval of the abbot, or by the visitators of the founding monastery.
V 95. A visitation of a dependent monastery by the Congregation may be requested by the abbot of the founding or adopting monastery, by the quasi-chapter of the dependent house with the approval of the abbot, or by the visitators of the founding or adopting monastery. The President, after consulting with his council, decides on the appropriateness of the visitation. The visitation is conducted according to this Guide with the appropriate adaptations.
Section D: The Cost of Visitations
D 128.11. 1. The expenses of the visitators are paid by the Congregation. Each monastery visited will reimburse the Congregation an amount to be periodically determined by the President with the consent of his council.
D 128.11. 2. The expenses of a visitation of a priory dependent upon an abbey of the Congregation are paid by the founding abbey.
V 96. The expenses of the visitation of an autonomous monastery are paid by the Congregation. This cost is partially covered by reimbursement from the monastery to the Congregation, which should be sent to the President within a month after the visitation has been completed. The amount of the reimbursement, set periodically by the President with the consent of his council, is the same for all monasteries. The entire expense of the visitation of a dependent monastery is paid by the monastery upon which it is dependent.
V 97. Reasonable efforts should be made to keep the costs of travel as low as possible by taking the cost factor into consideration both when visitations are scheduled and when travel arrangements are made by the visitators.
FORMULAE FOR USE IN REPORTS
When the visitators issue a directive in their report to the community or to the abbot, it should be in the following form:
We give the following directive:
[The directive itself should be stated clearly and precisely.}
This directive is effective immediately and must be fulfilled within one year.
This directive is effective immediately and must be fulfilled by [date].
When the visitators propose a mandate in their report to the community or to the abbot, it should be in the following form:
We propose to the President and his council for confirmation the following mandate:
[The mandate itself should be stated clearly, precisely, and with the specific actions that must be fulfilled.]
This mandate becomes effective when the President notifies the abbot and community of its confirmation. The mandate must be fulfilled within one year from the date of notification of confirmation. (Or: The mandate must be fulfilled by [date].} The abbot and community have a right to communicate with the President concerning the imposition of this mandate.
3. Conclusion of Reports.
The visitators' reports, both the report to the community and that to the abbot, should conclude as follows:
Within one month from today Abbot N., after consulting with the council of seniors and, if he deems it fitting, with the community, is to submit to the President of the Congregation a report on the visitation process itself and on the visitators (D 128.9.1).
Within a year after this visitation Abbot N., after consulting with the council of seniors, is to submit a report to the President of the Congregation indicating what steps have been taken to implement this visitation report (D 128.9.3).
// any directives have been issued in the report, the following should be added:
Any directives issued in this report are to be fulfilled within one year unless another deadline is specified by the visitators or by the President (D 128.9.2).
If any mandates have been issued in the report, the following should be added:
Any mandates proposed in this report become effective only upon confirmation by the President, with the consent of his council, and notification of this to the community (D 128.8.6). Mandates are to be fulfilled within one year unless another deadline is specified by the visitators or by the President (D 128.9.2).
A. THE OPENING OF THE VISITATION
The opening of the visitation may take place in choir during or immediately after an hour of the divine office. In this case it is not necessary to mark the occasion with a special rite. If, however, the opening takes place at another time, and perhaps also in the chapter room or some other place, the following may be used.
The senior visitator or another visitator may preside, tie or a chanter intones the Veni Creator or another appropriate hymn, the verses of which are then sung by the community in the usual way. After the hymn, one of the following orations is said or sung.
Let us pray.
Almighty God, our helper in every need,
be powerfully present in our midst
as we begin this visitation.
Confirm us in doing what is right and just in your sight,
and guide us in following more closely
the teaching of our holy father Benedict.
Strengthen your servants in the truth
and inspire us to prefer nothing to the love of Christ.
We ask this through the same Christ our Lord. Amen.
Let us pray.
Lord Jesus Christ,
you are the one King
whom we serve in this and every place.
As we come together to examine our monastic life
pour out on us the Spirit of truth.
Give us light to know your will for us,
insight to understand it clearly,
and strength to follow it in confidence.
Blest are you, Lord Jesus,
both now and forever. Amen.
Let us pray.
your Son promised to be with us who gather in his name.
As we assemble for this visitation, make us aware of his presence among us and fill us with his grace, mercy, and peace. In all we do or say may we know the truth and live in love and so grow together as a school for your service. We ask this in the name of Jesus the Lord. Amen.
The senior visitator then addresses the community and introduces the other visitator or visitators, or invites them to introduce themselves. At the end of the session, another of the above orations may be said in conclusion.