Agenda item mayor Ritter proclaimed the month of May, 2014 as Military Appreciation Month



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MINUTES OF THE REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF YOUNGSVILLE, LOUISIANA HELD ON THURSDAY, MAY 14, 2015 AT 6:00 PM AT YOUNGSVILLE CITY HALL
PRESENT: Mayor Ken Ritter and Councilmembers: Jamison Abshire (Division A); Lauren Michel (Division B), Matt Romero (Division C), Kenneth Stansbury (Division D); Dianne McClelland (Division E)
STAFF: Simone Champagne (CAO), Sally Angers (City Clerk), Ashley Sexton (City Treasurer), George Knox (City Attorney), Charles Langlinais (City Manager), Pamela Granger (City Engineer)
GUESTS: Rickey Boudreaux (Police Chief), Nick Latiolais (Asst. Police Chief), Asst. Fire Chief Dooley, Lt. Lindy Bolgiono (YFD), Mark Lalande (Architect), Gary P. Williams, Johan Novak, Joyce & Gene Hamilton, Janna Quebedeaux, Lynn Guidry, Billy & Nerda Powell, Jason McLean, Blaine Broussard, Phil Gallet, Carrol Broussard, Dot Broussard, Monica Domingue, Kevin Belanger, Monique Boulet, Megan Segura, John Rogers, Amanda Liotto Rogers, Sandra K’Keal –Broussard, Larry Graffeo, Lee Aymond, Chris Fuselier, Hunter Clanton, Boyd Z. Zitzman, Brenda Burley, Jeremy Hidalgo
Mayor Ritter asked for prayers for the family of former Councilman A.J. Bernard who passed away. He stated that he had the privilege of sitting next to Mr. Bernard for four (4) years and sharing dialog and conversation with him. Mayor Ritter stated that Mr. Bernard was exceptionally proud of the City of Youngsville and his smile, personality and energy were contagious and second to none.
Mayor Ritter called upon Brother Chris Fuselier of First Baptist Church to lead the prayer and Councilwoman Lauren Michel to lead the Pledge of Allegiance.
AGENDA ITEM 1. Mayor Ritter proclaimed the month of May, 2014 as Military Appreciation Month.
AGENDA ITEM 2. Mr. John Rogers announced his candidacy for Lafayette Parish Sheriff
AGENDA ITEM 3. RECOGNITIONS

• Recognized Police Officer Scott Bernard for being recognized by Crime Stoppers as Crime Stopper Officer of the Year for the City of Youngsville

• Recognized Growing Youngsville Beautifully Project on Captain Rick Drive.

• Recognized NuNu’s Grocery, Keller’s Bakery and Cajun Glaze Doughnuts for their continuous support of the Youngsville community.


PLATS/SUBDIVISIONS
AGENDA ITEM 4. Preliminary Plat Approval - Le’ Jardin d’Abel, Commercial and Single Family Residential Subdivision, La Hwy 89 & Heart D Farm Road, Owner Our Lady of Lourdes Regional Medical Center, Inc.; Applicant: Bob Austin & Brian Clement. A public hearing on the preliminary plat was held at 5:30 pm prior to the Council meeting. A motion was offered by Ms. McClelland, seconded by Ms. Michel, to grant preliminary plat approval of Le’ Jardin d’Abel, Commercial and Single Family Residential Subdivision, La Hwy 89 & Heart D Farm Road, all as recommended by City Engineer Pamela Granger in a letter dated May 10, 2015, subject to the following; 1) waive Condition 19 in the Lafayette Areawide Development Review Letter dated April 15, 2015, and the vote was as follows:

YEAS: Abshire, Michel, Romero, Stansbury, McClelland

NAYS: None

ABSENT: None



Motion was approved.
AGENDA ITEM 5. Jolie Village Boundary Line Adjustment – Combine Lots 3, 4, 5 & 6 into new lots 3A & 3B; Rue St. Barts. A motion was offered by Ms. McClelland, seconded by Mr. Stansbury, to approve the Jolie Village Boundary Line Adjustment to combine Lots 3, 4, 5 & 6 into new lots 3A & 3B on Rue St. Barts and comply with all requirements stated in letter from the Lafayette Areawide Development Review Board dated April 9, 2015, and the vote was as followed,

YEAS: Abshire, Michel, Romero, Stansbury, McClelland

NAYS: None

ABSENT: None



Motion was approved.
AGENDA ITEM 6. Tony Tramel – Report on S. Larriviere & Hwy 92 Light. Mayor Ritter stated that Mr. Tramel could not be at the meeting because of an illness. He stated that a comprehensive report which was completed by Mr. Tramel has been provided to each Councilmember. He said that the previous Council had budgeted funds for the establishment of a traffic signal at this intersection but no action had been taken. Mayor Ritter said that he felt that a thorough study needed to be done to make sure all traffic patterns and road conditions were taken into consideration. He then summarized Mr. Tramel’s findings as follows:

  • This intersection was approved for Phase I funding through the MPO to study for a roundabout.

  • A letter was sent to the MPO requesting that the study begin and the City’s share is 20% of the cost, under $10,000.

  • Evaluations were done on the installation of an All Way Stop and Traffic Signal.

  • Not enough room for turn lanes on Larriviere if a traffic signal is installed.

  • Conclusion is to install an All Way Stop as a temporary measure while a study is being conducted for a roundabout.

Mayor Ritter stated that he has also asked Mr. Tramel to provide a report on Chemin Metairie/Détente and Chemin Metairie/Savoy intersections. He said the Chemin Metairie/Savoy intersection has also been approved for Phase I funding through the MPO so they have also been requested to begin that study. He said that once he gets the report on the roundabout studies for the intersections, then a decision can be made on which ones, if any, the Council wishes to fund or look at traffic signals or be content with all way stops.


Discussion ensued on what speed limits to set and the amount of traffic back up at peak times. Mayor Ritter stated that, hearing no objection from the Council, he will proceed with the installation of the “All Way Stop Sign”. There were no objections from the Council.
AGENDA ITEM 7. Mr. Jonah Novak - request for reduction of setback variance at 200 Tall Oaks Lane, Sugarland Estates Subdivision. A motion was offered by Mr. Romero seconded by Mr. Abshire, to approve the three (3’) foot variance from the fence line on the sides and back in the rear of the property located at 200 Tall Oaks Lane, Sugarland Estates Subdivision, and the vote was as follows:

YEAS: Abshire, Michel, Romero, Stansbury, McClelland

NAYS: None

ABSENT: None



Motion was approved.
Prior to the motion, CAO Simone Champagne stated that she met with Mr. Novak and visited the property and sees no issues with the granting of the setback variance because the easement is behind the fence. She also added that he is also putting in the grading for drainage.
AGENDA ITEM 8. Ms. Monica Dominque – request for a reduction of setback variance at 209 Cautillion Drive, Sugar Ridge Subdivision. A motion was offered by Ms. McClelland, seconded by Ms. Michel, to approve a 5’ setback variance at the back of property located at 209 Cautillion Drive, Sugar Ridge Subdivision, with the condition that the runoff stays on the property, and the vote was as follows:

YEAS: Abshire, Michel, Romero, Stansbury, McClelland

NAYS: None

ABSENT: None



Motion was approved.
Prior to the motion, Ms. Dominque stated that the HOA is aware of her request.
CAO Simone Champagne stated that she met with Ms. Dominque and viewed the property and sees no issues with the variance. She stated that the shed will actually be 6’ from the fence and with the roof it would be a 5’ variance.
AGENDA ITEM 9. Jason McNeal – Discuss Ordinance No. 357.1 regarding light pollution. Mr. McNeal was present to complain about the light that is entering his home from Toy Box Storage and feels that they are in violation of City Ordinance 357-2013. He presented a timeline of correspondence that transpired between himself and City officials and said that he is requesting assistance and relief with the help of the City.
After much discussion, Mr. McNeal stated that he is not trying to cause the business any extra expense and felt the best way to mitigate would be to:

  • Change the south end lights to ones that have side shields

  • Install motion sensors on the back lights

  • Make sure that the trees in the green belt or at least 10’ in height and the correct number of trees are planted.

  • Address fence issue (barbed wire fence vs wood fence)

  • Paint the back doors a dark color

AGENDA ITEM 10. Youngsville Fire Department – Request $25,000 for purchase of an Emergency Rescue ATV. A motion was offered by Ms. McClelland, seconded by Mr. Romero, to approve funding in the amount of $21,527.22 from the General Fund Cash Account for the purchase of an Emergency Rescue ATV for the Youngsville Fire Department, and the vote was as follows:

YEAS: Abshire, Michel, Romero, Stansbury, McClelland

NAYS: None

ABSENT: None

Motion was approved.
AGENDA ITEM 11. Police Chief Rickey Boudreaux – Discuss implementation of LACE (Local Agency Compensated Enforcement Program). Chief Boudreaux explained that the LACE Program became part of the Louisiana law enforcement in the 1980’s. The program is being used by several municipalities, district attorneys and law enforcement agencies and has proven to reduce traffic violations and accidents. He said that the revenue from LACE, which is estimated to be approximately $100,000 annually, can be used for many different funding operations including purchasing vehicles, salaries, equipment, etc and is an agreement between the law enforcement agency, prosecuting attorney and city court judge. Chief Boudreaux stated that he spoke with both the magistrate and city prosecutor and they are in support. Chief Boudreaux concluded by stating that Council approval is not needed for this and that no funding is needed from the City for this operation and that it is self-funded program.
Mayor Ritter stated that the revenues and expenditures would still have to be recognized and approved through the budget process.

Councilman Matt Romero stated that he wanted to go on record that he objects because he does not want Youngsville to be known as a speed trap town.


Councilman Stansbury stated that he believes it is a step forward.
RESOLUTIONS
AGENDA ITEM 12. Resolution No. 2015-05 - A resolution granting the authority to Mayor Ken Ritter to sign and submit all necessary documents along with adopting certain policies, plans & procedures in connection with the Community Development Block Grant Program for a sewer system improvements project (2015 LCDBG $500,050 Grant). A motion was offered by Mr. Stansbury, seconded by Ms. Michel, to adopt Resolution No. 2015-05 a resolution granting the authority to Mayor Ken Ritter to sign and submit all necessary documents along with adopting certain policies, plans & procedures in connection with the Community Development Block Grant Program for a sewer system improvements project, and the vote was as follows:

YEAS: Abshire, Michel, Romero, Stansbury, McClelland

NAYS: None

ABSENT: None



Motion was approved.
AGENDA ITEM 13. Resolution No 2015-06 - A resolution relating to the re-designation of the Lafayette Metropolitan Planning Organization as the Acadiana Metropolitan Planning Organization and its Governance. A motion was offered by Ms. Michel, seconded by Mr. Romero, to adopt Resolution No. 2015-06 a resolution relating to the re-designation of the Lafayette Metropolitan Planning Organization as the Acadiana Metropolitan Planning Organization and its Governance, and the vote was as follows:

YEAS: Abshire, Michel, Romero, Stansbury, McClelland

NAYS: None

ABSENT: None



Motion was approved.
Prior to the motion, Mayor Ritter introduced Kevin Belanger, Interim Director of the Acadiana Planning Commission and Monique Boulet with South Central Planning and Development Commission Government Affairs. Mr. Belanger explained the Acadiana Metropolitan Planning Organization and said that with the approval of the Intergovernmental Agreement by all parties, Lafayette would become to a Regional Planning Commission which will bring about cooperation in a regional fashion. The total estimated local dues in 2016 will be $217,000 with Youngsville’s share being $5,208 of which 2.4% of $4 million will come back to the area for capital improvements.
CAO Simone Champagne represents the City at the MPO meetings and stated that she supports this measure.
UPDATES/OTHER BUSINESS
AGENDA ITEM 14. Project Updates


  • Mark Lalande gave an update on the Recreational Facility. He stated that the contractor, Ratcliff Construction, is requesting 22 additional days due to rain which would delay the substantial completion date until July 22, 2015 if approved. He said the revised parking lot drawings, which include 120 parking spaces with lighting and drainage, have been submitted to the contractor and requested a price as a “change proposal” to the contract. Mr. Lalande stated that he expects to have the cost by the end of next week. He said that prior to accepting the change proposal it would have to be approved by State Facility Planning.

Mayor Ritter said he does not believe the facility will be ready for the BYYA Volleyball season, in which Councilman Stansbury replied that he will check with Ascension Episcopal School about using their facility in the interim




  • Tim Robichaux, Sports Complex Director, announced that bids were received for the softball field bleachers for the complex and the low responsible bidder was Hahn Enterprisers with a bid of $43,521. He said that the funding would come from the $100,000 that was budgeted for fans which were not purchased.




  • Mayor Ritter announced that he is getting a proposal on what it would take to turn the Horse Arena into a green space with a dog park.




  • City Engineer Pamela Granger went over her project report dated April 1, 2015 and added the following:

  • Plans are ready for Chemin Metairie Sewer Extension

  • Hwy 89 and Fortune Roundabout – Plans received from CHF, meeting will be scheduled with DOTD.

  • Fortune Road Improvements Project Kick-off meeting with Montagnet and Domingue scheduled for Monday

  • Détente Road Improvements – Kick-off meeting with Royal Engineering scheduled for Tuesday.

  • Guidance Document for Developers has been drafted and under review

Much discussion then took place on Meadows Bend ditch piping and swale ditch with comments and questions from residents Holly Hart (126 Arrowwood Drive), Kelly Jenkins (114 Arrowwood Drive), and Joseph Breaux. Tim Barbier, former Councilmember, stated that it was his understanding that former Mayor Wilson Viator met with the DSLD the builder, the developer of Meadows Bend, and the developer of Meadow Bend Lakes and they all agreed that they would share in the cost of piping in the ditch. He said that the motion that was adopted in October, 2014 is that DSLD would have to close in the ditch and reimburse the residents who had already paid to have theirs piped in.


Mayor Ritter stated that when he took office, nothing had been done so he asked the current City Engineer Pamela Granger to see what was going on with this. Ms. Granger said that the elevations would not work to pipe in the entire ditch so DSLD had been instructed to put the ditch back as it was in the set of plans as a swale ditch. Ms. Granger said that the culverts that are already in on the other two (2) properties will not negatively affect any of the property owners. The property owner in the middle of those two has already received their permit to pipe in their ditch.
After further discussion, Mayor Ritter stated that, CAO Simone Champagne, has contacted DSLD multiple times and instructed them that they had to put ditch back to a swale ditch, in which they agreed as soon as weather permitted. Mayor Ritter stated that the City will stay on top of this.
AGENDA ITEM 15. Update on dedication of a portion of Church Street as Veterans of Foreign Wars Memorial Drive. Councilwoman Lauren Michel announced that everything is ready and that the dedication will take place on Monday, May 25th at 10:00 am.
AGENDA ITEM 16. Discuss Future Residential Development. Councilman Romero asked that this be discussed at a June 11th Council meeting since this meeting was lasting so long. A motion to table this agenda item was offered by Ms. Michel, seconded by Ms. McClelland, and the vote was as follows:

YEAS: Abshire, Michel, Romero, Stansbury, McClelland

NAYS: None

ABSENT: None



Motion was approved.
AGENDA ITEM 17. Discuss Sports Complex Parking. Councilman Romero stated that he has received many complaints about the tight parking at the Sports Complex and asked City Engineer Pam Granger to look at a possible solution to enlarge the parking spots with alternative striping.
Ms. Granger stated that the current parking has 989 spots. She stated that the layout can be modified with sandblasting and re-striping so the first thing she did was to add ½ foot to the width of the spots, added foot to the aisle and eliminated the 90 degree parking, which makes a huge difference when turning and backing up. Ms. Granger then outlined each plan as follows which includes changes in different areas:

  • Option 1 - 860 parking stalls, 20 handicap stalls and 41 compact stalls – total 921

  • Option 2 – 824 parking stalls, 20 handicap stalls and 80 compact stalls – total 924

  • Option 3 – 891 parking stalls, 20 handicap stalls and 43 compact stalls – total 954

Ms. Granger said that if you use DOTD calculations for roadway striping the cost would be in the $70,000 range but she feels that it would come in much lower because DOTD numbers don’t account for this type of parking.


Mr. Stansbury asked that the big trucks and larger vehicles be taken into consideration with the redesign.
AGENDA ITEM 18. Discuss Economic Development Town Hall Meeting. Councilman Ken Stansbury stated that he recently attended a Conference for elected officials on Economic Development and feels that the City can do a better job to attract more businesses to the area. He said that he is planning on having an Economic Development Town Hall Meeting on June 15th at 6:00 pm at City Hall and will invite all to come.
FINANCE REPORTS

AGENDA ITEM 19. Approval of Finance Report for April, 2015. A motion was offered by Ms. McClelland, seconded by Ms. Michel, to approve the Finance Report for April, 2015, and the vote was as follows:

YEAS: Abshire, Michel, Romero, Stansbury, McClelland

NAYS: None

ABSENT: None

Motion was approved
Prior to the motion, Mr. Romero stated that he met with Tim Robichaux, Ashley Sexton and Simone Champagne to start the process of looking at the revenue and expenditures at the Sports Complex. He said that he has a much better understanding of the operations and looks forward to help with the process to evaluate and streamline expenditures.
Mr. Stansbury stated that he is working on a plan with the police department on their expenditures and said the reserve is dwindling down quickly. He said that salaries are a big concern.


APPROVAL OF MINUTES
AGENDA ITEM 20. Minutes of Regular Meeting of April 9, 2015. A motion was offered by Ms. Michel, seconded by Mr. Stansbury, to approve the minutes of the regular meeting of April 9, 2015, and the vote was as follows:

YEAS: Abshire, Michel, Romero, Stansbury, McClelland

NAYS: None

ABSENT: None



Motion was approved.
AGENDA COMMENTS, ANNOUNCEMENTS
Mr. Romero stated that he met with Lafayette City-Parish Councilman William Theriot to discuss the poor condition of Foster Park and Mr. Theriot stated that there will be a minimum of $35,000 up to $45,000 for renovations which include: new play area; pressure washing the storage building, tennis courts, basketball courts; repaint the basketball courts and new nets for goals, new benches and tables and clean and repaint the walking path and railings. He added that they will look at putting dollars in the new budget year to redo the bathrooms. Mr. Romero also congratulated Ernest Gallet Elementary for winning the Courtesy Motors Giveaway Contest.
Councilwoman Lauren Michel thanked Chief Boudreaux for his transparency in the Police Department.
Mayor Ritter complimented Lafayette Parish School Board member Jeremy Hidalgo and the leadership on the school board. He said that there is a School Facility Committee meeting on Monday to discuss the feasibility of a future high school in the Youngsville area and that he and the Council are very grateful that the conversation is continuing.
ADJOURNMENT
There being no further business before the Council, a motion to adjourn was offered by Mr. Stansbury, seconded by Ms. Michel, and unanimously approved.

/s/ Ken Ritter

Ken Ritter, Mayor


/s/ Sally M. Angers

Sally M. Angers, City Clerk




05-14-2015 Regular Council Meeting Page


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