2015 Watershed Organization Support for Road Maintenance Grants: application form

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2015 Watershed Organization Support for Road Maintenance Grants:


Applications must use the format below and provide all of the information requested to be considered for review.

  1. Summary Page

On a single page, please provide the following information in the order shown:
Project Name/Title:
Project Category: Watershed Organization Support for Road Maintenance Grants
Contact Information:

Name of Contact Person:

Authorized Signatory and Title (if different from Contact Person):


Mailing Address:

Phone and FAX numbers:

E-mail Address:
Eligibility: Please list all of your organization’s current Lake Champlain Basin Program grants. Any organization with an existing award that has overdue workplans, reports, or other deliverables is ineligible and should not apply.
All new projects will be required to submit a workplan within sixty days after award notifications are made. Projects must be initiated no more than six months after award notification. If these deadline specifications are not met then awards will be lost.

Amount of LCBP Request: ($20,000 maximum)
Organization Mission Statement: (3-5 sentences)
Brief Project Summary: Please describe your project in 3-5 sentences.
Project Outcome/Deliverable: Please provide one sentence describing measurable project outcomes.
□ I have read the Quality Assurance Project Plan (QAPP) guidelines and expect that this proposed task

□ will require a QAPP

□ will not require a QAPP

B. Application Content

Please include the following information (1-5) in order, using no more than 3 pages combined (12 point Times New Roman (or equivalent) font or larger, minimum 1 inch margin on all sides). Complete applications should be no longer than 5 pages in length (1 summary page, 3 pages for application questions/answers, 1 budget page). Additional pages, with the exception of letters of support (3 maximum) will NOT be reviewed.

Be sure to address the Request for Proposals (RFP) Selection Criteria (see Grant Guidelines for this grant category) in forming your application narrative, which should describe your project as directly and concisely as possible. The review committee will evaluate your application based on its content in accordance with the RFP Selection Criteria.

  1. Describe your project and document the need for this work to be accomplished. If part of a larger project, please describe in detail the portion of the project for which you are seeking LCBP funding. Are you aware of other organizations doing similar work? If your project will take place on private land, how will it benefit the broader community?

  2. Explain how your project addresses the appropriate priorities in Opportunities for Action. Identify measurable environmental outcomes from your project (e.g., area of re-vegetated stream bank, number of rain barrels constructed, number of nutrient management plans developed).

  3. Please use the example format below to describe your project objectives, tasks to fulfill these objectives, deliverables produced by each task, timeline for task completion and cost.

EXAMPLE Project Objective, Task, Deliverable and Timeline Table Format (please fill in for your application)

Task #


Task Title





Develop a QAPP (if environmental data are to be collected)

Describe quality assurance procedures that will maintain project performance.

QAPP Approval

April 2016



Staff trainings

Professional development training for staff

Training Certificates

May 2016



Connect with area municipalities

Set meeting(s) with municipal staff to review back roads maintenance principles for water quality improvement

Meetings with municipal staff

July-August 2016



Survey sites for BMPs

Survey and identify road maintenance projects to target for future funding opportunities

List of suitable road BMP projects

September- October 2016



Complete final report

Compile project summary, plans, maps, articles, photographs.

Final report

December 2016


  1. Please explain the techniques and methods you and your partners will use to complete the project tasks. Are there feasibility issues to be worked out (permits needed, landowner permission, or technical issues)? Please explain.

  2. Describe your experience with similar projects. Who will be involved in the proposed project (staff, volunteers, board members)? Does your project involve the local community?

  3. Complete a Budget Table, based on the guidelines provided in Section C, below. The total funding request must be within the limit of the grant category. Vague or inflated budgets will not be competitive.

C. Budget Table and Justification

Please use the format below for your budget table.

  • If the LCBP request is part of a larger project, please indicate the estimated total project value and the funding source.

  • All expenses should be placed into one of the following major categories:

    • Direct Costs - subcategories include: Personnel, Fringe Benefits, Travel, Supplies, Professional Services.

    • Indirect Costs – Not to exceed 21% of direct costs. Include general office and operating expenses, insurance, bookkeeping, etc. Please refer to the Grant Guidelines for more information about direct and indirect costs.

  • List additional specific expense categories where appropriate.

  • Budget items should be divided into tasks, reflecting the project timeline above, and clearly indicate which work components will be paid for with LCBP funding from this grant and which will be from other sources, if applicable, as shown in the budget table below. At minimum, show which items will be covered by the LCBP grant and which items will be part of your matching contribution (if matching contributions will be used). List other sources of funding that are not being used as match (such as other federal funds) below your budget table, as shown.

  • In addition to the budget table, please include a brief justification for each line in each task in your budget, as in the following example:

  • Personnel: Staffing for QAPP development (Task 0) 20 hrs @ $aa.bb, initial project planning & outreach for site ID (Task 1) 60 hrs @ $xx.yy, project implementation planning & site design (Task 2) 40 hrs @ $yy.zz, project execution (Task 3) and Project wrap-up and reporting (Task 4) 40 hrs @ $xx.zz. Proposed match includes staff time and volunteer time for all tasks.

  • Fringe: Fringe refers to benefits and is calculated as an appropriate percentage of personnel costs for each Tasks (this example uses 30% of personnel costs). Proposed Match can include unrecovered costs to applicant not included in this grant request.

  • Supplies: Examples are photocopying (Task 1), planting equipment (Task 3), a software license to process data (Task 4). Match includes the value of donated materials, including plants.

  • Professional Services: Hiring a subcontractor for BMP installation in Task 3. Match includes non-federal funds from a different grant source.

  • Indirect: Indirect includes real expenses that are part of the cost of doing this business, but not directly expended on tasks. Examples include paying an auditor at the end of the year, insuring the office, or other expenses that are not directly supporting these tasks, but are necessary expenses in order to handle this work. Indirect is calculated at an appropriate percent of direct costs for all tasks (the example of 12.5% used here may be higher or lower than your indirect).

Project Budget Table (Dollar values for illustration purposes only.)

Project Budget: Line Item by Task

 Line Item

Task 0

Task 1

Task 2

Task 3

Task 4 (Final Report - add or remove columns as needed)

Line Item Totals for All LCBP-funded Tasks

Proposed Non-Federal Match (if any)*

Line Item Totals + Proposed Match





































Professional Services









Total Direct



























*Additional Federal funds supporting this project include $500 from an EPA grant.

** At least 10% of your total LCBP award should be reserved for the Final Report task.

A budget template is available in MS Excel: http://www.lcbp.org/wp-content/uploads/2015/09/LCBP-Local-Grants-budget-calculator.xlsx.
D. Letters of Support

Attach any required letters of participation and up to three letters of support to your application. Please be sure that the letters are signed by the appropriate authors. Do not provide more than three letters of support with your application. Only the first three letters of support will be included in your grant evaluation. Letters of support received separately from the application will not be included in the application review. See the Grant Guidelines for more information.

E. Submission Process

  • Submit an Electronic version of your application to grants@lcbp.org no later than 4:30 PM EST Thursday, September 24, 2015. Electronic submission to grants@lcbp.org is required. Please be sure you receive email notification that your application was received. Electronic submissions must be in MS Word or Word-compatible format. Hardcopies will NOT be accepted.

Applications for this category must be received in the Basin Program Office by

4:30 PM EST Thursday September 24th, 2015.
Successful applicants to this category will be notified by late November, 2015.
Send completed applications (electronic versions only will be accepted) to grants@lcbp.org. Direct all questions to Eric Howe, Technical Coordinator (ehowe@lcbp.org ).
PHONE: 800-468-5227 (Toll free in VT/NY) or 802-372-3213

ADDRESS: Lake Champlain Basin Program, 54 West Shore Road, Grand Isle, VT 05458

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